FAQs
Frequently Ask Questions
What is required in a notarized document?

The Florida Secretary of State requires that all notarized documents include certain information. (click for
more info)

Below are notarial certificates reprinted from sections 117.05(12) and (13) of the Florida Statutes (1998
Supp.), which show the required information for each type of document.  

For an attested copy:
                                           For an oath or affirmation:

















For an acknowledgment in an individual capacity:  For an acknowledgment in a representative capacity:
















What is an Apostille?

In 1961 many nations joined to create a simplified method of "legalizing" documents for universal
recognition. This group of nations is known as the Hague Convention. They adopted a document referred to
as an apostille that is internationally recognized by all member nations.

Documents sent to member nations, completed with an apostille at the state level, may be submitted
directly to the member nation without further action.

Documents sent to non-member nations require a certification (vs. an apostille) of the officials signature.
This is done at the state level and then needs to be transmitted to the U.S. Department of State in
Washington D.C. and then on to the specific embassy or consulate.

Requirements for international documents:

Hague Convention
Acknowledged before a notary public
Notary authentication by the clerk of the county in which the notary is commissioned
Apostilled by Secretary of State of the state in which the document is executed

Non-Hague
Acknowledged before a notary public
Notary authentication by the clerk of the county in which the notary is commissioned
Certified by Secretary of State of the state in which the document is executed
U.S. Department of State will authenticate the document
Document will be legalized by the embassy or consulate

What type of documents may be submitted for an Apostille?

Adoption Certificates
Affidavits, Deeds, Wills
Agreements, Mandates
Apprenticeships, Indenture Certificates
Awards, Degrees, Diplomas, Transcripts
Baptisms, Confirmation Certificates
Bills of Sale, Proofs of Ownership
Birth or Death Certificates
Company Certificates, Article of Memorandums
Executor or Will Confirmations
Judgments, Edicts
Indemnity Certificates
Letters of Administration
Marriage or Divorce Certificates
Notary Oaths
Passports, Permits, Identity Documents
Plans, Schematics
Powers of Attorney, Letter of Authorizations
Representative family tree parchments


For more information visit:       The State of Florida Apostille info












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